Club Bylaws

BYLAWS OF THE JOHNSON COUNTY CAMERA CLUB


Adopted April 1, 1963 - Amended and Updated September 14, 2009


ARTICLE I - Name

Sec. 1 The name of this organization shall be the Johnson County Camera Club. Hereinafter, this organization shall be referred to as the "Camera Club".

Sec. 2 The location and address for Camera Club meetings shall be determined by space required and the availability of a facility suitable, and approved by a majority legal vote of current Camera Club members. When circumstances require, the organization's officers will secure a temporary meeting location.


ARTICLE II - Objective

The objective of this organization shall be to develop a better understanding and appreciation for the medium of photography, photography equipment, and the "art" of photography.


ARTICLE III - Membership

Sec. 1 Any person interested in the objective of the Camera Club may become a member upon payment of dues as hereinafter provided. Any member proving to be contrary to the objective and function of the Camera Club may be voted out of membership by a two-thirds legal vote of the membership.

Sec. 2 Members shall be active (dues paying) or honorary (determined by a two-thirds legal vote of the membership).


ARTICLE IV - Officers

Sec. 1 The officers of this organization shall be President, Vice President, Secretary, and Treasurer. These officers shall be elected annually by a show-of-hands or by ballot at the May meeting, and take office after the June meeting. Officers shall serve for a term of one year.

Sec. 2 Nominations for officers shall be made during the May meeting by the membership in attendance. The consent of each nominee shall be obtained before his or her name is placed into nomination for election. At least one candidate must be named for each office to be filled. If more than one person is nominated for any position, the election for that position shall then be by ballot vote only.

Sec. 3 Any vacancy in an elected office shall be filled by a majority legal vote of the membership at the next regular meeting, due notice of such election having been given.


ARTICLE V - Duties Of Officers

Sec. 1 The President shall:
     (a) Preside over all meetings.
     (b) See that the objective of the organization is properly accomplished.
     (c) Appoint committee chairpersons.
     (d) Sign duly authorized vouchers in the absence of the Treasurer for   
            disbursement of funds.
     (e) Co-ordinate the work of active committees and be ex-officio member of
            all committees.

Sec. 2 The Vice President shall:
     (a) Serve in the absence of the President.
     (b) Be chairperson of the program committee.

Sec. 3 The Secretary shall record the minutes of all meetings and shall perform such other organization duties as may be delegated to him or her (newsletter, announcements, mailings, etc.).

Sec. 4 The Treasurer shall:
     (a) Receive all moneys.
     (b) Keep accurate record of receipts and expenditures.
     (c) Pay out funds only as authorized by the membership.
     (d) Sign all vouchers for such expenditures.
     (e) Keep an itemized statement of all receipts and disbursements, and
            make report of same at each regular meeting.
     (f) Notify delinquent members by December 1st of each year.
     (g) Turn all books and statements over to new officers at installation of
            officers.


ARTICLE VI - Meetings

Sec. 1 The meetings of this organization shall be held once each month, September through June, on the second Monday, unless otherwise determined by a majority legal vote of the membership. Any meeting falling on a legal holiday shall be held the following Monday. (No monthly meeting will be held during July or August).

Sec. 2 The President may call special meetings. No business shall be transacted except that for which the meeting has been called.

Sec. 3 The privilege of holding office, making motions, debating and voting shall be limited to those members whose dues are not in arrears.


ARTICLE VII - Committees

Such standing committees may be created by the officers as may be necessary to conduct and carry on the work of the organization.


ARTICLE VIII - Dues

Sec. 1 The amount of annual dues shall be voted upon at the discretion of the officers, dependent upon cash balance and needs of the organization. A majority legal vote of the membership will be necessary at any time to increase this amount.

Sec. 2 Any person joining the Camera Club after January 1, must pay the current pro-rated dues amount established for that time period by a majority legal vote of the membership.


ARTICLE IX - Amendments

These bylaws may be amended at any regular meeting by a two-thirds legal vote of a quorum of members, provided due notice of the proposed amendment has been given.


ARTICLE X - Quorum

A quorum must be present to constitute a legal vote on any Camera Club issue previously mentioned in the bylaws, and such quorum shall consist of at least one-half of the active membership.


STANDING RULES

All monthly meetings begin at 6:30pm. Unless otherwise required by circumstances or determined by a majority legal vote of the membership. (09/12/05)


Dues: Annual active membership dues are $25.00 per individual, and are due at each September meeting. Any delinquent active member who has not paid their annual dues by December 1st will be removed from the Club's current newsletter and activity notification roster until payment, in full, has been received by the Treasurer. (09/12/05)


Any person joining the Camera Club after January 1, must pay active membership dues of $15.00. Any person joining after March 1, shall pay no dues, and cannot participate in the Club's annual year-end competition. (09/14/09)


Suggested Order of Business:
     (a) Reading of the minutes of the previous meeting.
     (b) Treasurer's report.
     (c) Secretary's report.
     (d) Report of standing and special business.
     (e) Old and unfinished business.
     (f) New business.


Computer Based Image Editing Programs and Software:

The use of computer based image editing programs and software, and the extent of their use, was discussed and deliberated during the October 2007 meeting. It was then unanimously agreed, by a majority legal vote, that no restrictions or guidelines shall be placed on computer based image editing applications. (10/08/07)


Miscellaneous:

(a) Guest speakers and outside judges shall receive a modest payment for their time and services. The standard amount of this gratuity shall be determined by a majority legal vote of the membership. In addition, guest speakers and judges who reside beyond the metropolitan area of Overland Park and Kansas City, shall be reimbursed for their travel mileage. (09/12/05)